Flexible Spending Account News: Overview of Employer Options Due to COVID-19 Relief Legislation

Editor?s note: President Trump has signed the latest COVID relief bill into law on Sunday, Dec.27.  Ultimately, the latest stimulus package was signed into law without any changes to the version Congress passed last week.

As of this writing, President Trump has introduced some uncertainty with regards to the enactment of the COVID relief bill as it is currently written.

Therefore, the information below is not yet law, and a worst case scenario would include a delay on this (or another) bill into January. It seems likely the FSA provisions in the bill will stay. The information below will help employers prep for their next steps assuming the provisions are signed into law without changes.

Congress included several temporary changes to Section 125 (Health FSAs) and 129 (Dependent Care FSAs) rules that provide additional reimbursement and election change flexibility for plan participants.

Notably, employers may now allow employees to carry over unused health FSA (HFSA) and Dependent Care Assistance Program (DCAP) balances to be used in the next plan year.

Background

In response to challenges facing employees due to the COVID-19 pandemic, previous legislation and regulatory guidance had provided flexibility regarding reimbursements and election changes for Section 125 Cafeteria plans, HFSAs, and Section 129 DCAPs.

The latest COVID-19 legislation gives employers the option to offer even more flexibility to HFSA and DCAP plan participants past the end of the 2020 calendar year.

Additional Section 125 and 129 Reimbursement and Election Change Flexibility

Note that none of these changes are required. Employers have the option to implement some or all of the flexibility provided, or could chose not to change their plans at all.

Carryovers Allowed for HFSA and DCAP

For plan years ending in 2020 or 2021, an employer may allow participants to carry over unused HFSA or DCAP balances to the next plan year. Previously, no carryover was allowed for DCAPs and an HFSA could allow a carryover of only up to $550. Under these new rules, the participant may be allowed to carry over their entire unused balance.

Extended Grace Periods Allowed

An employer may implement a HFSA or DCAP grace period of up to 12 months for plan years ending in 2020 or 2021. Current rules allow a grace period of only up to two and a half months.

Election Changes

Similar to rules issued earlier this year (that applied to election changes made during 2020), employers may now allow employees to make prospective changes to an HFSA or DCAP election for any plan years ending in 2021, even if the employee has not experienced a recognized election change event. This would include prospectively reducing an existing election to zero dollars.

Special Rule for DCAP Participants with Dependents Who Age Out

Typically, a DCAP can only be used to reimburse expenses related to dependents who have not attained the age of 13. The legislation contains a temporary rule that allows a plan to reimburse expenses for dependents who have not attained age 14 under the following circumstances:

  • The employee elected to participate in a DCAP plan that had a regular enrollment period on or before January 31, 2020 (e.g., plan years that began Jan. 1 2020); and
  • A dependent child reached the age 13 during that plan year or the next plan year if there are unused expenses that are carried over.

HFSA Post Termination Reimbursements

An employer may reimburse HFSA expenses incurred though the end of the plan year that are submitted by an employee who terminates from the plan during calendar year 2020 and 2021.

Plan Amendments

Plans may be amended retroactively to implement any or all of these provisions. The plan amendment must be made no later than the last day of the first calendar year beginning after the end of the plan year in which the amendment is effective. For example, for changes made to plan with a plan year ending 12/31/2020, the amendment must be made by 12/31/2021.

Summary

While the additional flexibility will be a welcome change for employees, it does create administrative challenges for employers. These changes are not automatic, so employers need to engage the vendors they use for plan administration to coordinate any plan changes they wish to make.

Lastly, the employer should effectively communicate the changes to employees with regards to what flexibility has been adopted and how and when change can be made.

While every effort has been taken in compiling this information to ensure that its contents are totally accurate, neither the publisher nor the author can accept liability for any inaccuracies or changed circumstances of any information herein or for the consequences of any reliance placed upon it. This publication is distributed on the understanding that the publisher is not engaged in rendering legal, accounting or other professional advice or services. Readers should always seek professional advice before entering into any commitments.


About Michelle Cammayo

Michelle Cammayo has more than 13 years of Employee Benefits experience specializing in all lines of health and welfare benefits. Today, Michelle works closely with clients and partners to provide guidance in areas of the law including ERISA, HIPAA, COBRA, FMLA and PPACA. She also oversees the Compliance Department at life insurance view& Company to ensure we are helping our clients manage and eliminate risk with regards to employee benefit compliance.